How To Send Fax Anywhere

Many people are accustomed to using fax machines to send messages from one office to another or to clients, partners, investors, and other stakeholders. However, there are a number of limitations to using bulky and outdated fax machines which include needing access to the hardware and wired phone line connection. If you’re still using physical fax machines for your business, then now is the high time for a big change. 

It’s a good thing that digital technology paved the way for the development of online fax or Internet faxing, offering tons of business benefits. In this article, you’ll learn how to send fax messages anywhere and anytime via an online fax service.  

What Is Online Fax

Online or Internet faxing refers to sending and receiving fax messages via digital or virtual channels, either using a web-based program or email. 

Here are some of the main features and benefits of using online fax:

• Convenient

Send and receive fax messages anywhere and anytime, especially if you have multiple offices and you handle a remote team. 

• Cost-Effective

You don’t need to spend money on long-distance charges, equipment maintenance, and other costs associated with traditional faxing.

• Secure

Traditional fax machines work by printing out a fax correspondence and anyone near the device can see the message which isn’t secure. On the other hand, online faxing delivers fax documents directly to the right recipient.

• Improves business operations

Traditional faxing is said to slow down at times because of busy signals and it requires training new employees on how to use the machine. You can get rid of these problems without losing the advantages of traditional faxing by switching to an online fax provider.

How To Send Fax Anywhere

Now that you know the benefits of online faxing, it’s time to learn how to send fax anywhere through the said medium. Check the following steps to keep you guided.

• Know The Requirements 

One of the technological upgrades you need to consider for your business is online faxing. Online or internet fax services are like traditional fax but without the actual fax machine because you’ll use an online dashboard instead. The requirements you need to fax online include a subscription to a web-based faxing service, an email account, and an Internet connection.

• Create An Account 

You need to create an account on an online fax platform to take advantage of Internet faxing services. Creating an account is believed to be fast and easy. You just fill out the necessary information like your name, business name, address, contact number, payment details, and email address being asked of you.

• Choose Your Fax Number

Once you’ve created your online fax account, you can set it up to send and receive messages from fax machines worldwide without changing your current fax number. 

If you don’t have a fax number yet, then you can choose one that best suits your preference. Just select the area code and choose from available fax numbers. You can have a regular fax number or a toll-free fax number.

• Craft A Fax Message 

Now you can start to create a fax message. You can create a new fax message or attach a document to your email. The two methods of using an online fax service include sending and receiving messages through a dashboard on your account and via a standard email service.

Just follow the prompts on your dashboard and enter the fax number of the receiver and attach text documents, images, and other files you want to send with your fax message.

When you use your email, just simply attach the documents to the email message. After which, you can enter the fax number of the receiver in the ‘To:’ field and the name of the Internet fax service you’re using.  

• Wait For The Recipient’s Response 

Once you send your online fax message, it’ll be converted into a fax machine format. So, it means that your recipient can still receive the message using a fax machine. The fax machine of the receiver decodes the data and then prints the fax.

The fax service sends your message over the phone line which can take a few minutes. The time depends on the complexity and size of the documents. There are several modern online faxing solutions available. If your recipient is also using online fax services, the person will also get a notification that the new fax arrived using a smartphone or through email.

Conclusion 

You can send fax anywhere nowadays with online or internet faxing. This new innovative technology is convenient to use. It’s easy to send and receive fax messages right straight to your mobile device in your email inbox without requiring to access a fax machine. 

Make your business operations more straightforward with online faxing, reducing delays in document review and approval. In this way, you can improve employee productivity and close more deals for the success of your business.